EN 
BR 
Operations - Project Manager
100% Remote | Bilingual
- Only for candidates based in Brazil
About the Company
SAES Professional Services is a company specialized in providing services for immigrants in the United States. As we expand, we are seeking a senior-level professional to work directly with the CEO, leading internal process organization, team management, and project execution. The goal is to bring effective solutions and autonomy to support the company’s continued growth.
Conditions
Initial full-time contract (40 hours/week, exclusive dedication): R$ 5,000/month.
100% remote position with flexible hours aligned with the U.S. time zone.
Real opportunity for growth within the company.
Responsibilities
Organize and manage all internal demands from the CEO, ensuring the remote team receives clear instructions and deadlines.
Create processes and routines that simplify task execution and review.
Identify problems and propose practical solutions to improve operations.
Implement organizational tools, CRM systems, and automation to increase efficiency.
Manage the CEO’s calendar, meetings, and strategic schedule to free up time for business growth.
Monitor team performance, ensuring clear communication and consistent results.
Prepare weekly reports on project and operational status.
Participate in strategic planning by suggesting improvements and new workflows.
Requirements
Preferably with a degree in Business Administration or related fields.
- 3 – 5 years of experience in project management, operations, or strategic executive assistance.
Intermediate/advanced English (reading and writing required).
Proven track record of helping entrepreneurs or executives organize operations and improve productivity.
Strong problem-solving skills, process creation, and ability to work independently.
Familiarity with Trello/Asana, HubSpot CRM, Google Workspace, and automation tools.
High-performance computer, stable internet (minimum 50 Mbps), and quiet work environment.
Proactive, organized, and growth-oriented profile.
Operations - Project Manager
Mode: Remote
Position Overview
SAES Professional Services is seeking a Document Review and Processing Assistant to work remotely, supporting our internal team with tasks involving document review, form completion, and administrative processes. This role focuses on reviewing forms for accuracy, identifying inconsistencies, and managing immigration- and school-related documentation for clients.
Note: There is no direct contact with clients. All communication will occur exclusively with the internal team.
Key Responsibilities
- Review documents and forms to ensure all information is accurate, complete, and
consistent; - Fill out registrations and forms related to schools, universities, immigration, and visa
processes for the USA; - Identify errors or incomplete data and communicate with the team for necessary
adjustments; - Ensure proper file organization and document compliance using Google Drive;
- Carefully proofread texts and forms, checking for grammar, formatting, and typographical
errors; - Manage a steady workflow of tasks, prioritizing efficiently and meeting deadlines;
- Work independently, proactively seeking solutions and adapting to new processes when
needed.
Required Skills and Competencies
- Text Interpretation: Advanced ability to interpret complex texts in English and Portuguese;
- Extreme Attention to Detail: Ability to spot errors, inconsistencies, and missing
information in documents; - Time Management: Strong ability to plan, prioritize, and complete tasks under tight
deadlines; - Proactivity: Self-motivated to work independently and solve problems without constant
supervision; - Focus and Discipline: Ability to maintain productivity and accuracy while working
remotely; - Strong Communication (written): Clear and concise communication with team members;
- Technical Skills: Proficiency with Google Drive tools and basic knowledge of Microsoft
Word and Excel; - Typing Speed and Accuracy: Efficiency in completing data entry tasks;
- Positive attitude, reliability, and a strong sense of accountability;
- Ability to learn quickly and adapt to new tools, systems, or processes.
Requirements
- English: Intermediate/advanced level, with strong focus on reading comprehension;
- Spanish: Intermediate/advanced level is a plus;
- Reliable and high-performance computer;
- Extremely fast and stable internet connection;
- Quiet and distraction-free workspace;
- Availability to work 20-25 hours per week, during company hours (8:30 AM – 5:30 PM ET |
9:30 AM – 6:30 PM Brasília Time).
Compensation and Opportunities
- Salary: R$2,000 – R$2,500 (based on qualifications and experience);
- Performance review after 3 months, with potential for increased hours and adjusted
compensation; remote work environment; - Opportunities for professional growth within a dynamic, results-driven team.
Ideal Candidate Profile
We are looking for an organized individual with attention to detail and the ability to work autonomously. The ideal professional should be proactive, self-managing, and motivated to find solutions independently. This position requires excellent skills in interpreting texts in English/Portuguese, strong time management, and the focus to handle repetitive yet critical tasks essential to the team’s success.
The candidate must have the discipline to remain productive in a remote environment and the ability to adapt to a dynamic schedule with shifting priorities.
At SAES, we believe that success is built by committed and talented individuals. Our team works daily to provide exceptional support in immigration processes, visas, and admissions in the U.S. We value organization, attention to detail, and a passion for excellence.
